Types of pitch: – Single 3m x 3m pitch in the main block, suitable for cold food/confectionery only. – Double depth (3m wide x 6m deep) hot food pitch which allows space for food preparation behind. – Van pitch (6m x 4m) for self-contained catering vans.
Please note: There is no power available and a very limited number of pitches available which can accommodate vans with generators.
The presentation and appearance of your stall is important as is the goods you are proposing to sell. The online application process requires you to upload photos of your stall and products. If you do not have photos of your stall, we would need to see a sketch or artists impression of how your stall would look if it were at AfroFoodFest. Applications with no photos/sketches are incomplete and will not go through to the selection process. We look for creative and aesthetically pleasing stalls which fit in with the ethics of the Festival and are keen for the Festival Markets to be full of good quality food/products, at a fair price.
AfricaFoodFest reserves the right to refuse any application and to perform a full refund of the application fee if the application does not meet criteria. AfricaFoodFest also reserves the right to refuse trading at any point during the festival if terms are not met.
Applications will not be accepted without all of the following documentation:
– Public Liability Insurance to the value of at least £1 million
– Risk Assessment and Method Statement (RAMS)
– for the setup of your stall and overall operations during the event
– Full product and price list– Photographs of your stall and set up
Get instant annual or one day cover by following this link - https://www.events-insurance.co.uk/event-insurance-policies/stallholders-insurance/overview
Employers' Liability- This is obligatory if you have a person or people working for you on your stall or in a support capacity, such as someone to help transport items to and from your base.
Applications will not be accepted without all of the following documentation:
– Public Liability Insurance to the value of at least £5 million
– Food Hygiene Rating certificate from your local authority
– Food Safety Certificates for all staff (no more than 3 years old)– Environmental Policy
– Risk Assessment and Method Statement (RAMS)
– for the setup of your stall and overall operations during the event
– Full menu and price list
– Photographs of your stall if you have any
The following are also mandatory, but only if applicable to your business operations:
– Gas Safe Register certificate (no more than 12 months old)
– PAT certificates for all electrical appliances
We are committed to reducing energy consumption across the site. To help successfully manage our sustainability targets, all exhibitors and traders will not be permitted to bring their own generators onsite. Use of your own renewable power, such as solar is encouraged.
If you require electricity, this must be booked in advance of the event and PAT certifications must be submitted along with this form for all electrical equipment that you intend on using.
Domestic gazebo are not accepted under any circumstances, please use professional tents such as Gala Shade Pro 50 Gazebo xtra. Failure to do so will result in us not allowing you to set up.
The Local Food Festival team & All In One Events accept no responsibility for the weather. With having the correct gazebo and anchor points as stated in our T&C’s only real adverse weather will make us close the event.
Who is allowed to sell at the festival? We welcome small independent traders and prioritise local businesses. We try to ensure that we have a mix of different cuisines in order to cater for everyone and to avoid unnecessary competition.
Am I guaranteed a space if I apply? No. If your application is approved, you will be asked for payment. Once this has been received, your space is reserved.
What do I need to provide? You must have a current food hygiene certificate for everyone working on your stall, HACCP system and up-to-date Public Liability Insurance. If you are using gas appliances, you must have a Risk Assessment and a working fire extinguisher.
What happens if it rains? We recommend that you bring a gazebo, or something to cover your goods in the event of it raining. The event will go ahead, come rain or shine unless the field is so waterlogged that it poses a risk to public safety.
What happens if I am not able to attend the festival? You must inform the organisers at the earliest possible opportunity if you are unable to attend, so that your pitch may be offered to the next person on the waiting list.
What if the festival is cancelled? In the event that the festival cannot go ahead, payments for stall bookings will be refunded in full.
What can’t I sell? You may not sell alcohol or any prohibited substances.
Rubbish/recycling: Please try to keep your use of single-use disposable items to a minimum. Single-use plastics are not permitted. You must remove your own rubbish at the end of the day.
What time can I arrive? Gates open at 8.30 am for setting up. There is a 30-minute window before general stallholders are also allowed access, so we recommend arriving early. Doors open to the public at 12 pm.
What time does it finish? The festival finishes at 6 pm. Traders are not permitted to pack up and leave before the end of the festival. Once the festival ends, we will ensure that traders are able to leave in a timely fashion.